Key Cabinets

DISPENSING AUTOMATION

Key Management Safe

for Smart Issue and Record Keeping

Are you losing keys at work all the time? Do you want to keep them all in one place, and have a complete overview of who is using them?

With our smart key management system, you will never again have to worry about making new keys, not to mention replacing locks or entire master key systems. Our electronic gatekeeper will make your company’s operations more transparent so that your keys only ever get into the right hands.

Smart key distribution from one place

Various access technology option

Many SW modules for additional features

Central system management via PC

A solution suitable for:

Main advantages of the system

All keys are stored safely in one place

The electronic key safe operates on the principle of a depository, a vault from which individual employees collect keys according to their access rights. Each user can collect only the keys to which they are authorized. All keys are stored in one place, and the size of the cabinet can be selected based on the number of keys or employees in your company.

Several options of access technologies

Your employees can access the key management safe through several technologies. You can choose from the classic PIN code, smart cards, RFID tags, or fingerprint. Of course, you can choose a reader depending on which technology you prefer.

Three sizes according to the number of keys

Do you run a medium-sized company with a couple dozen employees or a large workplace with lots of keys? No problem either way – you can easily have your smart key management system customized to fit your needs and requirements. You can choose from three basic safe sizes, starting at 10 and up to 540 key slots. For each specific key safe, you are free to choose the number of function rows and thus the number of key positions, too.

Two software variants

There are two software options available: basic or integration. The second variant is characterized by administration directly from our K4 access system. This way our clients will not have to access multiple systems. Both SWs allow you to set which of your employees have access to which keys. Responsibility for individual items is thus delegated to individual employees. In addition, the integration variant allows you to set up links with K4 – if you have turnstiles in your company, you can set the system up in such a way that if an employee does not hand in their keys, the turnstile simply will not allow them to go home.

Key management with external companies

Do you work with external companies and need to keep track of when, to whom, and how you hand over keys to your sites? With our smart key management safe, you no longer need to worry about your keys being returned or deliberately stolen. The system can be easily set up for collaboration with external entities.

Central management via PC or tablet

When it comes to management, you can easily do it yourself. After installation, we will train your administrators, who will then be able to operate the system from anywhere from a laptop or tablet thanks to a remote connection to the central server.

How does our key management system work in practice?

Your employee comes to work in the morning and opens the cabinet using the technology you have chosen (PIN, RFID tag, smart card, biometrics) and a 7″ touchscreen. Signaling LED lights (green) will show him which keys he can take, the others are locked (red). After the employee retrieves the key, the system registers him as the key holder.

One of the advantages of our key safes is that the key holder does not have to remember the exact position of the key. When he wants to return the key, the system will show him where to do so, flashing LED lights.

The system accurately records the movement of keys in your workplace – who, when, which key, etc. In case of loss, you can easily trace who was responsible for the lost key.

Our key management system is used by:

10× Traka 32 key safe in sizes S and L

PRE

2015

Details about the key safe

Basic characteristics

The most common applications

Technical parameters

Power input: 100-240 V

Battery backup: 7 Ah (depending on key safe size)

Operating temperature: -5 °C up to +40 °C

Communication: Ethernet (TCP/IP) 10/100 mb

Supported access technologies: PIN (basic), fingerprint, smart cards, RFID tags (optional readers)

Certification: CE, FCC, CSA, ROHS

Size variants

The different key management safe variants differ in size, weight, and maximum number of key positions.

How is the key management system implemented in practice?

We find out what you need and, based on our agreement, choose the ideal size of the key management safe, software, and the appropriate access technology.

Based on the selected parameters, we will send you a price offer together with all necessary information.

We will propose a solution.

We will agree on the installation date.

After installation, we will train your administrators so that they can manage the system without our help.

Done! The key management is installed, and you no longer lose keys at your workplace. Upon request, we can also provide full service support for your key management safe.

FAQ

We will prepare a proposal for you according to your ideas about the operation of the key management safe as well as the number of people who should have access rights to it. We will send your colleagues from your IT department the HW and SW equipment requirements. And of course, we will need to connect the key management system to a 230V power supply and a data LAN.

We are happy to prepare a price offer for you based on agreed specification of the key management safe and SW equipment.

You can choose PIN, RFID technologies – e.g. Mifare/Desfire – in the form of ID cards/tags/wristbands, NFC, and Bluetooth – mobile phones/smart watches.

Yes, it is possible for both Android and iOS thanks to NFC and BLE technologies.

Our key safes can hold from 10 keys up to 180 or 540 keys.

For a detailed description, see “How does a key management safe work in practice?” earlier on this page.